Why do companies use sharepoint

Well, SharePoint lets the team members collaborate easily so that the information transfer and knowledge flow across the organization becomes easy and smooth. If you can slide in all the websites under one platform somehow, it will reduce the overall cost incurred by your organization. Using SharePoint, managers can combine the sites of the internet, intranet, and extranet, resulting in cost savings. Apart from that, it also provides an efficient way to access all the websites of your organization.

Whether it is about protecting your data from unauthorized access or securing your confidential documents, SharePoint plays an important role. It can help you manage permissions for apps, sites, and documents, to name a few.

Now that you are aware of some of the most important benefits of SharePoint, you are sure to use it for your business. Good luck with that and click here to get complete custom SharePoint development solutions. Home Newsroom. You can keep the default online SharePoint features and benefits , or you can tailor them to your business needs. Your team will have the ability to build custom elements in each of the Microsoft SharePoint features.

The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices. Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it. File sharing on SharePoint is done by a simple click or touch of a button. Yes, mobility is one of the numerous benefits of SharePoint You can integrate all your sites shared work environments into one platform and slash down the costs of a siloed site administration.

The consolidation of the internet and intranet sites makes it easily accessible and managed by internal teams. Microsoft SharePoint offers a seamless integration with the rest of your business applications. SharePoint benefits include advanced security features that reduce the risk of outages and unauthorized access.

These features include new workflow upgrades and authentication enhancements. As much as information access and shareability are optimized, your data integrity remains reliable.

The collaboration application similarly promises improved security for organizations that handle sensitive data. Using SharePoint development features for app building is an excellent way to cut costs.

You can prepare and schedule content for publishing on various websites on the internet and social platforms. The social networking in SharePoint enables easy sharing of ideas, updates, and content. Users can publish Office documents on the platform and share it within or outside the organization. They can similarly create and edit tasks from any device and convert documents to and from various formats, including PDF, Word, and Excel.

A collaboration platform like Microsoft SharePoint makes it possible to collect and organize data in one place. Some of the features that will be available to your team once you set up a site in SharePoint include:.

In terms of practical applications, SharePoint can be used for any activity that connects people within your organization. This can include internal communications, project deliverables, sharing sales documents, direct communication, and pretty much any other activity that involves the communication of data instantaneously.

As a business owner, you are always looking to make investments in key infrastructure and ensure the maximum efficiency of your business operation. Here are some of the benefits of using SharePoint:. This translates to about messages and two and a half hours every day for each employee. What this data shows is that your workforce is dealing with a massive amount of information simply from emails. If you add marketing reports, meeting minutes and customer support requests into the mix, the number gets even bigger.

Since there is only so much time in the day, taking in all this information and organizing it can become overwhelming. On top of that, data can be organized in so many ways.

You have numerous projects, teams, formats and sizes, and trying to manage all this complexity takes a lot of time and effort. However, with SharePoint, a user can use precise data points to sort or peruse through a mountain of documents in a manner of seconds. With the cloud-based version of the software — SharePoint Online, your employees can do this from any location in the world.

On top of that, you do not have to rediscover best practices in order to take full advantage of this new system. SharePoint integrates seamlessly with all apps in the Microsoft Office Suite. SharePoint will also allow your team to configure back-end communications in order to customize the interaction between various systems.

Every business has numerous workflows that are designed to manage day to day activities which include routing documents for approval or publication, gathering feedback and signatures, and tracking tasks, projects and issues.

Most of these activities are designed to initiate, manage and report on business functions. With SharePoint, these processes, activities and functions are automated thanks to several out-of-the-box workflow solutions.

On top of that, your employees can integrate SharePoint with their existing client applications if they choose to do so, and continue applying the optimal workflows that are already in use.

Many industries have to deal with strict regulations and guidelines, from the IT sector, to the healthcare, financial and legal fields. These regulations are mostly centered around effective document control, with a focus on ensuring that only authorized users have access to confidential client and employee data.

With SharePoint you are able to change your security settings and configuration in order to comply with the standards set for your industry. Has anyone at your business ever considered whether they were getting the most value from SharePoint? On its surface, this appears to be a ridiculous question. But in my day-to-day conversations with other technical and business people I am amazed at how often they are unable to identify and quantify the real ROI they see in SharePoint. Even more amazing is how many companies have not fully utilized their SharePoint environment to reduce overall business cost and increase productivity.

On a Sunday back in the winter of , I sat in my window seat, eagerly staring out of a At the time, I was working at a major cosmetic company. I was excited to attend the SharePoint classes that I had registered for: It was a relatively new technology stack within the company and I wanted to see for myself what SharePoint could really do for the company. I was not disappointed. I left San Francisco with such excitement, a feeling that I had thought was long gone from my professional career.

I was so eager to get back to the office to discuss this amazing tool with my team…only to be jerked back to the reality of my existence as a director in the Global Information Systems team:. I think you are wasting your time. I will never be able to sell this to any of my business clients. It looks way too complicated to work in. I think Active Server Pages is a much better direction. The only person to show even a little bit of interest was the director to whom I reported directly.

He asked me to set up a short meeting for me to discuss this technology a little further. That meeting led to us engineering a SharePoint proof of concept POC for our senior management that would eventually become a core component within the GIS department. For the next eight years, I would spend much of my time at the company utilizing SharePoint as an amazing low-cost productivity tool. For those who would listen, I would improve many business processes and reduce their costs, but there were still too many sites within the company that were simple team sites with document libraries.

I was just one person, swimming upstream to sell SharePoint to not only my business, but to the senior-most levels within the organization. Over the past nine years, I have observed that the uses of SharePoint at most companies come in one of two basic scenarios.

These sites are generally created from the Team template and contain one or more document libraries which can have very complicated folder structures. There is very little use of content types, metadata tags, or workflows. The site was created by the infrastructure or support team who can quickly generate a site from a simple help desk request ticket.

Usually, these are much larger sites with a much larger audience: Corporate intranets , corporate HR, and corporate IT sites are the usual candidates for this type of SharePoint usage. These projects usually start out with great direction and expectations. They are sold as a low-cost alternative to many of the high-end, expensive content management systems CMSes the business has already investigated. Then as the project moves along, the requirements morph and become more complicated.

It needs more custom code, which eventually becomes complex enough that supporting the code becomes an issue. From here things usually spiral out of control. The development team has given up on the premise of staying with out-of-the-box OOTB functionality with a limited code base. Instead, they have a fully customized approach, ranging from fully customized Master Pages to possibly a provider-hosted app PHA or—as they now call it—a provider-hosted add-in. I can already hear the sighs and see the eye-rolling.

I further believe that these two models result in the business feeling like SharePoint is way too expensive for what they use it for, or that the IT department feeling that they could have simply developed the same functionality through web servers and HTML pages or a canned CMS cloud solution. Either opinion leaves both the business and IT feeling like SharePoint does not appear to the be the right tool for their needs.

In order for us to better understand where we are, we need to step back and review how we got here. Usually, the first SharePoint farm is a sort of test bed that is given to the company as part of their Enterprise Agreement with Microsoft. At this point, most companies engage a business client and deploy their first site collection with a single team site. The business client loves the document libraries and the ability to collaborate and share documents and so starts to use the site as part of their business processes.